While a traditional fax machine may seem like a relic of the past, today’s multifunction printers (MFP) come either with included or optional fax lines as faxing remains a necessary part of daily operations for organizations across many different industries. However, what we’re seeing is that a lot of traditional phone providers are no longer providing fax support or for those that are, the only reason businesses are holding on to their phone lines is for the use of fax. Enter iXware Cloud Fax – a powerful, secure, and flexible cloud-based solutions that brings faxing into the digital age.
iXware Cloud Fax: Embrace the Age of Digital Fax
iXware Cloud Fax is a fantastic alternative to traditional faxing for any organization. With iXware Cloud Fax, you have the option to send faxes as you would traditionally via your Xerox, HP, or Lexmark MFP or office copier, or you can ditch the device completely and send faxes directly from your email. Let’s take a look at how easy it is to use iXware Cloud Fax for your faxing needs.
Walk Up Faxing from Your Office MFP
To send a fax from your MFP, you simply choose the Cloud Fax app when you are at the device and enter the fax number you want to send your fax to when prompted. You can then change any default scanning options that you wish and when you’re ready to send your fax you simply press ‘Scan’. The document will then be scanned into the MFP and the fax will be sent to your destination. You’ll then receive a delivery report directly in your email once the fax has been delivered.
Email Faxing from Your Computer
Alternatively, you don’t even need an MFP at all to send a fax with iXware Cloud Fax. Instead, you open a new email message on your PC or laptop. You’ll enter ‘faxnumber@xolfax.com’ in your email ‘send to’ address, so for example, 6104493349@xolfax.com. You will enter the fax cover letter as the body of your email, and attach the document you wish to fax to the email as you would a normal email attachment. Once you hit send, your fax will be delivered to the recipient and you will receive a delivery report directly to your inbox.
Receiving Faxes
You do not need any fax machine or MFP to receive faxes with iXware Cloud Fax. All incoming fax messages are received in the designated email inbox as a PDF file. In your inbox, you can see directly who sent the fax message to you prior to opening the message.
Key Business Benefits of iXware Cloud Fax
You can see how easy it is to send and receive faxes with iXware Cloud Fax. Aside from the ease of use, there are a number of other advantages that can significantly benefit your business:
Cost Savings
This is a big one! iXware Cloud Fax pricing model is subscription-based. You pay an annual licensing fee (which is nominal) that includes 1,000 credits (1 credit per page). You can then add on additional credits as needed, and these credits never expire. Without the need for a dedicated phone line, you eliminate those charges as well, which can add up significantly over time. Typically, a dedicated fax line can cost on average around $30/month and if your MFP doesn’t have fax included, to add a fax line costs hundreds and hundreds of dollars. What’s more, because all faxes are received digitally with iXware Cloud Fax, you are not charged for the paper and toner used to print out incoming faxes (unless you choose to print them). And best of all, you can port your existing fax number over, ensuring continuity in your communication.
Enhanced Efficiency and Productivity
Imagine this: an employee in a busy sales department can quickly send a contract via fax directly from their computer without ever having to leave their desk. The time saved by sending and receiving faxes directly from your desktop helps to streamline workflows and boost employee productivity.
Increased Reliability and Accessibility
Utilizing iXware Cloud Fax services means you can send and receive faxes anytime, anywhere, as long as you have an internet connection. This is especially beneficial for remote teams and businesses with multiple locations.
Better Organization and Archiving
iXware Cloud Fax digitizes all of your fax traffic (sent and received faxes), making it easy to search, retrieve, and manage important documents.
Environmentally Friendly
Because all faxes are received electronically, users have to choose to print out faxes. By defaulting to paperless faxing, you’ll not only see cost savings but you’ll also be contributing to a greener environment.
Making the Switch to Cloud Fax is Easy
iXware Cloud Fax offers a compelling alternative to outdated analog fax technology by providing significant business benefits in terms of cost savings, efficiency, reliability, and environmental impact. If your organization still relies on fax communication, now is the time to embrace the power of the cloud and experience the advantages firsthand! Transitioning to iXware Cloud Fax is a very straightforward process, and our team at Parmetech assist you every step of the way. iXware Cloud Fax is easy to setup and integrate with your existing systems, ensuring a seamless transition and a better overall experience when it comes to faxing.
