When you buy a printer, multifunction device or copier, you will inevitably need two key components to keep your device running smoothly – printer supplies and printer service. Your printer supplies are what your printer runs on and what enables it to make prints. Depending how often you print, your supplies like toner or ink will need to be replaced on a regular basis. Often, people will look to big retailers like Staples, Office Depot or Amazon to buy their printer toner and other printer supplies because they think this is the easiest and cheapest option. But that is actually not the case.

Then there are your printer’s repair service needs. Depending on what type of print device you have (make/model) will likely dictate what kind of issues you may run into and what type of service you may need to get your device up and running again. Often times, people look to buy the cheapest printer they can find online to save money, only to have numerous problems with those types of printers breaking down constantly. Even if you have high-quality printer, most people don’t think about printer service until their printer goes down and then they’re scrambling to find a place that can repair their printer.

What if I told you there was a comprehensive and easy solution to your printer supplies and service needs that could offer your business a multitude of benefits? Let’s talk about the advantages of partnering with a Managed Print Services provider for your printer supplies and service needs.

What is a Managed Print Services Provider?

For starters, you may be thinking, what is a Managed Print Services provider? Managed Print Services (MPS) is all about taking control of your printing fleet through a program that helps you streamline and manage everything related to your printing processes such as print output, supplies delivery, support, repair, and billing. Simply put, it’s one comprehensive plan offered by a print provider, such as Parmetech, that covers all of your printer supplies (toner, waste cartridges, drums, etc.) and printer service needs for all of your organization’s printers, copiers and multifunction devices.

There are three main buckets when it comes to Managed Print Services:

  1. Equipment Optimization: We study your print environment to determine the best mix of printers and multifunction devices for your business. We then work with you to design and implement this optimized state.
  1. Fleet Management: We make sure that your print fleet is running as it should be. By managing everything from toner replenishment to device configurations and security settings, we ensure that your print fleet stays in compliance with your business policies.
  1. Print Management: We help you put print policies in place to control who can print, where they can print to, and what they can print through user authentication and content security.

5 Benefits of Partnering with a Managed Print Services Provider

Whether you have 1, 5, 10, 20, 50 or 100+ print devices, partnering with a Managed Print Services provider can offer your business a number of benefits. Let’s take a look:

1. Cost Savings

According to 2023 Printing Statistics, 90% of North American businesses have no idea what they’re spending on print each year, and underestimate costs by as much as 40%. But printing can be the third highest business expense (after payroll and rent). By partnering with a Managed Print Services provider, you can save your organization real dollars in a number of ways.

The Gartner Group notes that by outsourcing your print management needs to an MPS provider, you could reduce your operating costs by up to 30%. This comes from your MPS partner being able to help you reduce printing-related expenses such as toner, streamline print processes to reduce output waste, provide proactive maintenance to reduce downtime and costly service calls, optimize your printer fleet and provide hardware savings of 25-60% (on average), and implement policies and cost control features such as print quotas and color restriction to help for accurate print budgeting and cost allocation.

2. Increased Efficiency

Have you ever gone to print something only to get the error message that your printer is out of toner? As a Managed Print Services provider, we monitor and manage your printer fleet remotely. This ensures that supplies are ordered and replaced before they run out, reducing downtime and increasing productivity. We can also help with the implementation of document workflows to streamline processes. Users can quickly scan and/or share documents which helps drastically reduce frustrating waiting times.

3. Enhanced Security

By partnering with a Managed Print Services provider, we can help your organization to implement security measures to protect sensitive information and data. After all, the aggregate cost of each corporate printing data breach is estimated to be $400,000 per organization, on average. An MPS provider can help you implement printer security measures such as implementing access controls to limit who can print and access sensitive documents, encrypting data during transmission and storage, pushing out regular software and firmware updates to address vulnerabilities, implementing network security measures such as firewalls and network segmentation and monitoring and logging print activities to detect and respond to security incidents.

4. Improved Sustainability

On average, an office worker will print 10,000 pages in a year, or 27 pages every day. And it’s estimated that 17% of these pages are not used at all. If each employee printed just one less page per day, that would save over 9,000 sheets of paper per person per year, and approximately 45 trees per person per year!

Partnering with a Managed Print Services provider can help you reduce your environmental impact by implementing practices such as duplex printing to reduce paper use, and recycling of supplies and power management to help reduce supplies and energy consumption. We can also help you better develop and implement print processes and policies to help reduce output waste.

5. Expertise and Peace of Mind

As a Managed Print Services provider, our team of industry experts gives your organization access to 40+ years of specialized knowledge and experience when it comes to print technology. By working with an MPS partner from the beginning, we can get you going on the right track when it comes to optimizing your printing and ensure that all of your printing processes align with your organization’s needs and goals. We also provide training and on-going support to your staff to ensure users are able to maximize efficiency and utilization of your print devices.

No matter the size of your business, constant managed support means we’ve got you covered always – in your current state and as your company continues to grow and expand. We provide you with on-going support and a single point of contact for all of your printing needs so that you can have peace of mind knowing your printers are being well taken care of, so you can focus on what matters most – operating and growing your business.

Partner with Parmetech – Your Premier, Local Managed Print Services Provider

Whether you are completely new to managed print services or have been taking advantage of MPS for years (but maybe aren’t so happy with your current provider), let us help you take your printing management to the next level. We can manage brand new or existing equipment, and our capabilities span across some of the top print manufacturers including Xerox, Kyocera, HP, Lexmark and Brother.

Whether you’re looking for something very basic or an all-inclusive program, our print supplies and service MPS offerings are completely customizable to your needs and will help you take more control of your print spend. We have a demonstrated track record of helping our customers reduce operating costs, improve efficiencies, maximize data security and support sustainability efforts. Let us help you get started!

Give us a call at (800) 727-6383, email us at info@parmetech.com or connect with us online. And don’t forget to ask about our complimentary printer fleet evaluation!

For a deeper dive into MPS, check out our Ultimate Guide to Managed Print Services.