Digital Transformation in the Workplace: Where to Start
For business owners who are still struggling to adjust to this new digital age, it is best to start simple. The easiest and yet most important thing that can be changed is the current paper flow in the workplace. Many printed materials are vital to projects and tasks, but many documents are not necessary to have in paper form, since there are so many digital alternatives. While some hard copies are important to have, there is a large portion of printed assets that can now be (and should be) digitized. But how do you know what should be digitized, and what should remain on paper?
The movement of digital transformation has brought with it new concepts, including “good paper” and “bad paper.” These labels set a precedent for what is acceptable as a hard copy, and what should be digitized. How do you distinguish between good and bad paper? Know the differing characteristics of each.
What is good paper?
- Anything that has started out on paper to begin with, like a hand-written letter, or notes that relate to important research.
- Any materials used by important figureheads, such as stakeholders or other professionals, who typically prefer to work on paper.
- Any official document that requires a witness to a “wet ink” signature.
What is bad paper?
- Anything that has started out on a screen and has been printed, but never re-digitized.
- Any printed materials that could be read on a screen as easily as they could be read on paper.
- Any hard copies that are currently being stored in boxes, when they could just as easily be stored in digital files on a computer.
When you understand the difference between good and bad paper and are able to spot these items in your own workplace, you are already taking the first step toward digital transformation. There are still a few more steps to take before you have completed this process, however. Download the paper-to-digital transformation workbook – a hands-on guide to reducing waste, improving your processes, and changing how you work with documents.