Is your business spending way too much on printing? Chances are you are — although you may not be aware. Don’t worry, many companies are on the same page as you (pun intended). That’s where our managed print services come in.

Although more and more is being done digitally, almost all businesses are still printing on some level every single day.

However, many businesses don’t put much thought towards their printing. In fact, unless your printer isn’t working as it should (cue the ill-timed paper jam), you likely don’t think twice about your office printer. And why would you really? Throughout the rush of the day, the priority is getting tasks done, not worrying over how much printing supplies cost or wasting paper. But the costs of printing do add up. And when costs, waste, and keeping up with stocking the printer station becomes problematic, that’s when managed print services are needed most.

What exactly is managed print services? Keep reading as we dive into more on this topic and how it can help businesses operate more efficiently.

how managed print services can help businesses

The Dangerous Costs of Office Printing

More often than not, businesses underestimate how much they spend on printing. From office documents to marketing collateral, printers are churning out pages upon pages on a daily basis – and the ink isn’t cheap. In fact, the cost of printer ink makes it one of the most expensive liquids in the world. On average, businesses spend 3% of their annual budget on print. This might not seem like a lot, but it quickly adds up. What’s more, a lot of what gets printed ends up getting thrown away or being unnecessary in the first place.

To save money, businesses should take a close look at their print habits and see where they can cut back. By being more mindful about what gets printed, businesses can save a significant amount of money each year and reduce waste. We know that most businesses don’t have extra employees to dedicate to watching the print room, which is why managed print services are ideal.

What is Managed Print Services by Parmetech

Although many businesses don’t give it much thought, printing can be a significant drain on resources. Not only do you have to pay for the printer itself, but you also have to factor in the cost of toner, maintenance, parts and other supplies. It can be hard to keep track of all these different expenses, which is where Managed Print Services (MPS) come in.

MPS is all about taking control of your printing infrastructure and streamlining the process. As one of your local Managed Print Services Companies, we can help you gain true visibility into the costs associated with printing. We’ll also deliver supplies directly to your door and provide support and repair services as needed. With MPS, you can focus on running your business instead of worrying about your printers.

What Will Be Included in my MPS Contract

Organizations that sign up for a managed print services contract can rest assured that all aspects of their print fleet will be covered. Parmetech’s MPS contracts are completely customizable – we work with our customers to come up with a program that works best for your business and budget. Our most comprehensive MPS contract offering includes all printer supplies and service — that means printer parts, labor, and print consumables such as toner and drums are included in your contract. This comprehensive coverage ensures that devices remain up and running, minimizing downtime and maximizing productivity.

The only supplies not typically covered by MPS printing contracts are paper and staples. However, the overall cost savings and improved efficiency provided by MPS are easily more than enough to offset the cost of these supplies. As a result, MPS is an attractive option for any organization looking to optimize its print fleet.

See the Difference in Your Business with MPS

We can help you take control of your printing needs, so you can focus on running your business. Here are some of the benefits you can expect with an MPS contract through Parmetech. You’ll find that there is much more to get out of a managed print service than reduced spending alone.

Increased Efficiency

Managing a fleet of printers can be a time-consuming and costly endeavor for any business. In addition to the initial purchase price, printers require regular maintenance and servicing in order to keep them running smoothly. Not to mention, when something does go wrong, it can be difficult to troubleshoot the issue without the help of a qualified technician. When things go wrong, we can take care of the problem for you. This means employees have more time to be productive instead of struggling with the printers.

Lowered Costs

The costs of printing can quickly add up. We help you to reduce costs by putting a fixed cost on printed pages as well as helping you to identify and eliminate unnecessary printing and supply usage. And to make things easier for you, we combine all service and supply costs into a single bill.

Improved Security

In today’s increasingly digital world, it’s important to take steps to protect your information and company. Our print technology helps to authenticate and encrypt documents, as well as protect against viruses. You can also establish print rules to help prevent misdirected scans and faxes.

Automated Supply Ordering

There’s no need to stock pile print supplies or worry about running out in the middle of busy times. Your managed devices are set up to directly communicate with our team so we can monitor your supply levels.  Your toner is ordered and shipped to you automatically, labeled with the proper end-user location. This way you don’t have to keep up with supply usage.

Reduced Waste

In today’s business world, it’s more important than ever to be conscious of your company’s impact on the environment. One way to reduce your carbon footprint is to cut down on unnecessary printing. Our services avoid creating extra waste and help businesses reach their sustainability goals.

Is Managed Print Services Right For You?

Managed print services (MPS) is a comprehensive approach to managing and optimizing your printing environment. It’s designed to help you control costs, increase efficiency, and reduce your environmental impact. Whether you have just one office printer or an entire fleet of printers and copiers, when properly implemented, managed print services can provide significant benefits for businesses of all sizes. If your business needs a service like this, contact Parmetech today to learn more.