With the shift of many more organizations embracing the hybrid office, the workplace is moving more towards a truly digital and mobile experience which means content management for organizations is becoming increasingly complex.

With email inboxes exploding, document versioning increasing, and stacks of hard copies still persisting, it can be a struggle to manage documents, content, and tasks on a daily basis – especially with employees working from different locations. In order to make your employees’ lives, and your life, easier it’s more important than ever to gain control of your content.

With Xerox DocuShare Flex, you can collaborate with your team inside and outside of the office, wherever you need to get work done! Keep reading to see how you can work smarter, faster, and more productively with an intelligent content management system that’s secure and easy to set up.

content management for hybrid workplace

What Are Your Workplace Document Challenges?

Think content management isn’t worth the investment and won’t make your life easier? Let me ask you if any of these pain points sound familiar to you:

  • Do you struggle to manage invoices effectively?
  • Do you need a better way to approve and track contracts?
  • Are you able to keep track of all of your HR documents?
  • Are you struggling to keep policy and procedure documents up to date?
  • Are many of your processes still paper-based?
  • Is too much content being stored in filing cabinets?
  • Is archiving documents off-site causing bottlenecks and significant expenses?
  • How many of your processes are reliant on documents at every step?
  • Do you have efficient and secure ways to manage content?
  • Do you have the functionality to enable employees to be productive while mobile?
  • Do you need to meet compliance requirements for archiving documents?
  • Do you need to use your file or cloud storage more effectively?
  • Would digitization of manual processes help support how your people work?

If the answer is “yes” to any of these questions, keep reading!

Maintain a Secure Collaborative Environment for Your Teams with Content Management

Designed to help SMBs and enterprise departmental teams easily manage and organize their business content and set up business rules to automate and drive common processes, Xerox DocuShare Flex Cloud Content Mangement has tools you need to help you manage your business effectively.

What Can You Do with Xerox DocuShare Flex?

Capture – Upload documents from any location, using any device.

Manage – Create custom document types and workflow steps., and control document versions. Assign tasks and manage employee workloads. Reporting to track activity and gain insights.

Automate – Set up business rules to automate and drive common business.

Collaborate – Easy annotation to share insights and redaction to control what’s communicated. E-mail content in multiple ways. Create team folders to drive notifications and e-mail collaboration.

Digitize – Effortless creation and storage of documents and data. Built-in OCR with full text search to easily convert information to knowledge.

What Makes DocuShare Flex Different From Other Content Management Platforms?

  • SaaS-based cloud delivery for quick adoption
  • 100% web-based, updated user experience
  • User-driven workflows that do not require costly professional services
  • Higher scalability, to grow with your business
  • Extensibility to connect to your line-of-business systems, such as ERP or CRM
  • Portability to save your business rules and reapply them in other departments
  • Optional built-in user management
  • Permission enhancements for elevated security

What Benefits Does DocuShare Flex Bring to Your Organization?

Rapid deployment, Reduced IT Dependency

  • Go from months of setup to just days, for fast ROI.
  • IT can focus on innovation, not server administration.

Easy to Use & Lower Total Cost of Ownership (TCO)

  • Intuitive interfaces minimize training needs.
  • Cloud architecture reduces overall IT spend, for tangible cost savings.
  • Less paper use, energy and shipping
  • Improved productivity through automated processes

Real-Time Execution & Enterprise Scalability

  • Fast, powerful, and simple.
  • Better business content security
  • Digitize, grow and meet market demands in real time.

Make Content Management Simple with DocuShare Flex

Xerox Docushare Flex Content Management is designed to make life easier for you and your teams. This simple cloud-based content management solution will help you to achieve greater productivity in the hybrid workplace and easily manage and organize your business content across your organization, no matter where your employees are located.

Interested in learning more about DocuShare Flex for your organization?  Connect with us to get more information or schedule a complimentary demo to see first-hand how DocuShare Flex can make your workplace life easier!