Data security used to be a concern relegated to large enterprises. Small and medium size business (SMB) owners were more likely to worry about their information security as customers than in a business context. But as the digital age evolves, the security threat landscape is becoming more complex, and SMBs are increasingly in the crosshairs. Nearly half of all cyber attacks target small businesses, and the losses aren’t small. In fact, the average loss for every 100 compromised records is $25,450 – to say nothing of the damage a breach could do to your company’s reputation.
Although a Xerox study showed that more than 40% of businesses still rely primarily on paper processes, most don’t make print security a priority, choosing to focus instead on their desktops, laptops and servers – if there’s a security plan in place at all. Hackers know this.
Many businesses don’t appreciate the seriousness of the risk. Today’s new multifunction printers are going beyond print, scan, fax and copy to truly help SMBs increase productivity and improve the way they work. But left unsecured, any intelligent networked device can act as an open door to the network if left unprotected. Reports of MFPs being hacked through open ports is becoming more common and demonstrates the need to ensure devices are protected from unauthorized access.
Another surprising risk comes from your people themselves. From BYOD to paper left in the printer tray to simple mistakes made by a busy employee, team members, though well intentioned, can be a serious security risk, one that is likely to fly under your radar. Fortunately, there are several ways to minimize the risks to your business, and they are surprisingly easy to manage.
Assess the Threat
Integrate Device Protection
Secure Your Network
Monitor Your Devices Now and Into the Future
The more devices and employees you have, the more complicated the task of understanding what is being printed, scanned and copied where and by whom. A knowledgeable DMS partner can integrate print management tools that will allow them to monitor and track the usage of every MFP in your organization, giving you valuable feedback like which devices are being used, how, and by whom. This is an important piece of the puzzle as it not only protects the security of your devices and the information they store; it can ultimately lead to reduced costs and a more effective document management system.
For most businesses, print security is an overlooked risk and an under-appreciated benefit. By entrusting a DMS provider to build an integrated approach to print security, you can protect your most valuable asset, your data, in a way that is hassle and headache free.
Want to learn more about print security? Contact us today and let’s have a conversation about how Document Management Services can help you protect your business.