Virtual Meetings Best Practices
Shockingly, virtual meetings do not just spring into being, fully organized and functional. Just as with in-person meetings, it will take a certain amount of trial and error to perfect the practices that ensure an effective and efficient interactive meetings. As such, the following practices will give you an excellent basis to get started:
By their very nature, virtual meetings are impersonal and rely on seamless technological functioning. It would be beneficial, therefore, to ensure that everything runs smoothly, while also giving participants a reason to care if things do not. Assigning each person a role – such as tech expert, leader, and timekeeper – can help to alleviate both issues.
Engage your Audience
Honestly, sometimes meetings can be boring. Unlike in real life, however, virtual meetings allow for easy distraction, since no one will notice. As such, it is important to keep your attendees engaged. Visual aids, collaborative discussion topics, questionnaires, fast-paced presentations, and time limits will all help keep everyone on task and focused.
There’s nothing worse than going into a meeting that was not adequately prepared. In virtual meetings, this is even more unfortunate, as some participants likely had to make special arrangements in order to ensure their attendance. Having a thought-out agenda and a clear purpose will contribute to a prepared and effective meeting.