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Streamline Workflow 2018-10-25T23:40:06+00:00

Digitize Your Documents for Quicker, Easier Access

How a manufacturer spends less time managing documents and more time managing their business.

Challenge

A midsized manufacturer was having trouble managing hard copy documents. Carla, the Records Management Department Manager, was spending hours trying to locate misfiled and lost paper documents, often requiring time-consuming trips to an off-site storage facility. Also, there was no formal disaster recovery plan.

Solution

Using document management software, the company scanned and digitized its records using a Xerox® ConnectKey® Technology-enabled MFP. Employees now gain immediate, secure access to digital documents using their IDs. Multiple users can now access the same updated document simultaneously, streamlining workflow. Records are replicated in the cloud for disaster recovery, offering 99% uptime and access anywhere in the world.

In Action

1.  Simplicity at its best

Carla places paper records into the Xerox®
MFP Document Feeder and touches the IMS
Scan icon on the touchscreen.

2. Intuitive in nature

She selects her scanning options, answers
two questions from drop-down menu, enters
a unique file number, and touches the “Start”
button to scan documents.

Using document management software, the company
scanned and digitized its records

3. Solution-oriented

With all records digitized, Carla and her
coworkers can now access all documents
from their computer or handheld device.

4. Easily accessible

Employees can easily locate and print
documents from any Xerox® ConnectKey®
Technology-enabled device (with their App Print
from IMS installed). They simply select the
“Print from IMS” button on the touchscreen
interface, answer search questions for the
document of interest, and touch “Print.”

ConnectKey Technology in Action

Create Electronic Documents

Read about how a hospital converts hard-copy records to digital and accesses them from the cloud.
Learn More

Print from the Cloud

See how Robert downloads, scans, prints, shares, and translates docs from his mobile device to the MFP.
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Use Apps for Tasks

See how a bank replaces time-intensive manual tasks with custom apps that speed processes.
Learn More

ConnectKey Technology

Tablet-Like
Interface

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Mobile-and
Cloud-Ready

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Benchmark
Printer Security

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Managed
Print Services

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Customized
Apps

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